We are seeking a reliable and organized Office Coordinator to support the day-to-day administrative operations of our growing team. This position plays an important role in keeping office processes running smoothly while supporting HR, onboarding, accounts payable, and general administrative functions.
Responsibilities
Review and organize incoming mail, documents, and correspondence.
Coordinate employee onboarding and maintain personnel records.
Assist with benefits administration, PTO tracking, and employee inquiries.
Organize invoices, track due dates, and assist with accounts payable.
Enter and maintain invoice records.
Communicate with vendors, utility providers, insurance carriers, and other external partners.
Manage software requests, office records, and administrative documentation.
Conduct follow-up communications to ensure timely completion of outstanding tasks.
Provide general administrative support to leadership and office operations.
Qualifications
Strong organizational skills and attention to detail.
Ability to manage multiple priorities and follow through on tasks.
Professional communication and interpersonal skills.
Prior administrative, HR, bookkeeping, or office coordination experience preferred.